In the event a department needs to post a journal entry to an asset (1XXXXX) or liability (2XXXXX) ACCOUNT, the department should not enter the associated department number on the asset or liability journal lines.
Q: Why should I not enter the department number on asset or liability accounts?
A: Asset and liability accounts are not associated with department numbers, but rather, are associated with funds.
Q: Should I still enter the department number on revenue, expense, and transfer accounts?
A: Yes; all revenue, expense, and transfer account codes must have a corresponding department number. A journal entry will not post if the department number is not used on all revenue, expense, and transfer accounts.
For additional information, please contact melissa.mager@UND.edu or 701-777-5672.