Reimbursement Guidelines for Student Competition Teams

Congratulations on your team’s selection for Space Grant funding!  Please take note of the following funding guidance.  When submitting a final request for funding following your competition, please include a cover sheet with a table of all expenses and individuals or institutions to be reimbursed for each cost.  The total should not exceed the amount awarded to your team.

 

Materials:

Save and submit all receipts for materials used to construct your robot, rover, etc.  Please note that Space Grant funds cannot be used to cover equipment costs.

 

Travel:

Save and submit receipts for lodging, transportation, and any competition registration costs.  Do not save food receipts.  Team members will receive a per diem.

 

Important Documents for Download:

Blank travel expense worksheets can be found here.

If an individual is being reimbursed, they must fill out and submit a W-9 form here.

A table of allowable travel expenses can be found here.

Specific tips on travel reimbursement can be found here.

NDSGC logos can be downloaded here.

 

For questions contact Caitlin Nolby (cnolby@space.edu).

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