Policies posted for comment and notification of approval/revision

A number of documents have been posted to the Finance and Operations Policy Office website (see New & Revised Policy Updates) for campus comment, notification of approval and notification of revision.

Policies Open for Comment

Policies open to comment may be reviewed and commented on by going directly to the New & Revised Policy Updates website or by clicking the link below. The final policy document will take into consideration feedback received during the campus-wide comment period.

Background Checks – Significantly Revised; Comments due March 7, 2017

University of North Dakota (UND) Human Resources conducts background checks on faculty, staff, and student employees hired for positions as required and indicated in this document. Background checks are verification of credentials and other information about prospective candidates for employment, current employees, affiliates, or volunteers, and a step in making a well-informed hiring decision. At UND, such verification may include any or all of the following: criminal history records check, criminal history check, sex offender registry check, employment verification, license and/or certification verification, and/or academic credential verification. Background checks are conducted at the expense of the hiring department.

This policy is being revised. Due to the nature of the revisions, it is required to go through the standard campus-wide review process. At the request of Human Resources, the policy was revised to:

  1. Change name of policy to Background Checks
  2. Add affiliates to those required to have a background check
  3. Update definition of new hire based on change in NDUS policy
  4. Add affiliates, background check, contract employees, volunteers and independent contractors to Definitions
  5. Clarify the entity responsible for costs associated with conducting background checks in Policy Statement
  6. Add NDUS procedure 511 to Related Information
  7. Change name of and clarified content in Procedures: Criminal History Records Check, Criminal History Check and Sex Offender Registry Check
  8. Add Procedures: Employment Verification
  9. Add Procedures: License or Certification Verification
  10. Add Procedures: Academic Credentials Verification

Contact Human Resources (777-4226), if you have questions or submit your comment.

Policies Newly Implemented

Policies that have gone through the standard development process become official after being signed by the president.

Space Management – Signed February 28, 2017

The University of North Dakota (UND), and not any group, individual, or unit within it, owns and/or controls all interior and exterior spaces on campus as well as additional properties off-campus including leased properties. The effective utilization of physical space is essential to the success of the University. Space, as a university-owned asset, is subject to assignment, periodic evaluation, and re-assignment in order to meet the overall needs and best interests of the institution.

Contact Facilities Management (777-2591), if you have questions.

Policies Revised

Policies (and some procedures) periodically undergo review and revision. These documents may or may not require endorsement by President’s Cabinet depending on the extent to which revisions are made.

Criminal History Records Check – Posted March 6, 2017

At the request of Human Resources, the policy was revised to:

  1. Update definition of new hire to match NDUS Procedure 602.3

Contact Human Resources (777-4361), if you have questions.

Voluntary Leave Without Pay/Workload Reduction – Posted March 6, 2017

At the request of Human Resources, the policy was revised to:

  1. Change name of policy to Voluntary Leave Without Pay/Workload Reduction
  2. Edit policy statement to include “voluntary” leave without pay and “workload reduction”
  3. Add eligible employee and workload reduction to Definitions
  4. Expand content and revised section Principles: Overview
  5. Expand content and named section Principles: Eligibility Criteria and Limitations
  6. Add Principles: Compensation and Benefits
  7. Expand content and revised section Procedures: Review/Approval of Leave Without Pay/Workload Reduction Request
  8. Expand content and revised section Procedures: Ending Temporary Leave Without Pay/Workload Reduction Status

Contact Human Resources (777.4361) if you have questions.