Finance Updates

News, updates and information from the University of North Dakota Finance team.

[REMINDER] UND Marketplace payment request for non-employee refunds or reimbursements

PSS has seen an increase in the number of requests to set up non-employee individuals as suppliers for reimbursement of travel expenses. This message serves as a reminder of the streamlined process for check payments for non-employee travel or other miscellaneous non-taxable payments (refunds/reimbursements). 

 

A new payment request form has been created within UND Marketplace (Jaggaer) that will allow non-taxable payments to an entity/individual without requiring a new supplier registration (i.e. collection and submission of the W-9). There are no changes to the requirements to provide back-up documentation for the transaction(s). All payment requests submitted on this form will be reviewed by P&PS for appropriateness. Please review the [instructions document] for details.

Examples of non-taxable payments that can utilize this process:

  • Refund of a previously paid expense, such as refunds to the general public or attendees for canceled conferences, event registrations, ticket purchases, or funds mistakenly deposited to UND.
  • Reimbursement of approved travel or misc. business expenses for a non-employee (e.g., candidates for open positions, UND students or student organizations).

Examples of payments that cannot utilize this process:

  • Payments related to the university receiving goods or services
  • Payments to research participants
  • Stipends
  • Refunds of student account charges (including tuition and fees, housing, etc.)
  • Payments of prizes and awards
  • Employee expense reimbursement

If you have any questions or need additional training, please contact Procurement and Payment Services via und.pps@und.edu.