Finance Updates

News, updates and information from the University of North Dakota Finance team.

Articles by
mmager

November journal entries and imports have posted

Categories: Uncategorized

All journal entries and imports dated in November without budget error, approval error, or other error have posted to November.  If a journal in workflow was dated in November but the approval workflow was not completed prior to the third business day in December, the journal will re-start the workflow with a December date. For […]

JE Quick Tip #6- I keyed a journal into finance or submitted a journal import. How do I know if the journal is moving through the system toward posting?

Categories: Uncategorized

JE Quick Tip #6: A journal entry can be found in PeopleSoft finance to determine the status of the entry. Once the journal has been entered and saved, the journal will automatically move during pre-defined times (approximately every two hours) to a journal edit check and journal budget check.  Once the journal passes the edit […]

JE Quick Tip #5- How do I know which journal class to use?

Categories: Uncategorized

JE Quick Tip #5: Journal classes are used to route a journal for appropriate approvals. Each journal class has an assigned workflow of approvers based on the type of journal. Three common journal classes used by departments are: COR-To correct a previous entry CTF-To transfer cash from one fund to another IDB-To charge another department […]

October journal entries and imports have posted

Categories: Uncategorized

All journal entries and imports dated in October without budget error, approval error, or other error have posted to October.  If a journal in workflow was dated in October but the approval workflow was not completed prior to the third business day in November, the journal will re-start the workflow with a November date. For […]

JE Quick Tip #3- How are budget errors on journal entries and imports handled?

Categories: Uncategorized

JE Quick Tip #3: There must be an available budget in order for a journal entry or journal import to post. Departments are responsible for addressing and resolving any budget errors associated with any journal entries or imports submitted. Did you know that the frequently asked questions page walks through reviewing budget errors on journal […]

JE Quick Tip #2- Who has access and training to enter journal entries and imports?

Categories: Uncategorized

JE Quick Tip #2: Entering a journal entry or creating a journal import requires an assigned role in PeopleSoft Finance. Each department on campus has someone assigned to this role, or contracts with the Shared Service Center to complete the responsibilities of this role.  Assignment of this role requires the assignee to complete journal entry […]

JE Quick Tip #1- When should I use a Journal Entry vs a Journal Voucher

Categories: Uncategorized

Attention journal entry and journal import preparers! Stay tuned to the blog for weekly JE Quick Tips. Want to learn more than one tip per week? Visit the journal entry/journal import training site here: https://campus.und.edu/finance/training.html#journal JE Quick Tip #1: Journal entries and journal imports are used by UND departments to correct previous journal entries, record […]

September journal entries and imports have posted

Categories: Uncategorized

All journal entries and imports dated in September without budget error, approval error, or other error have posted to September.  If a journal in workflow was dated in September but the approval workflow was not completed prior to the third business day in October, the journal will re-start the workflow with an October date. For […]

August journal entries and imports have posted

Categories: Uncategorized

All journal entries and imports dated in August without budget error, approval error, or other error have posted to August.  If a journal in workflow was dated in August but the approval workflow was not completed prior to the third business day in September, the journal will re-start the workflow with a September date. For […]