Finance Updates

The NDUS Audit Services quarterly newsletter contains helpful information regarding audits and compliance.  It also contains a section with helpful Excel tips.  StrengtheningOurSystem_Winter_2020_Newsletter Sharon Loiland, Controller

All journal entries and imports dated in January without budget error, approval error, or other error have posted to January.  If a journal in workflow was dated in January but errors were not corrected or the workflow was not completed prior to the third business day in February, the journal will restart the workflow with […]

The GSA mileage reimbursement rate for driving privately owned vehicles for university business-related travel changed on January 1, 2020.    The GSA rate changed from $0.58 per mile to $0.575 per mile.     Mileage Policy for employees and non-employees Procurement & Payment Services

STATE PURCHASING POLICY In our personal lives, we make purchasing decisions – some big, some small. What we purchase is important to our families’ financial well-being and quality of life. When making personal purchases, we can buy anything that isn’t illegal. We can have a favorite pop or favorite make of vehicle. We may choose, or […]

Did you know that every department who has major or minor equipment inventory or both has a dedicated staff member who serves as the inventory contact with asset management?  These inventory coordinators work diligently to verify major and minor equipment annually. The inventory coordinator verifies the inventory, signs the inventory form and then electronically routes the […]

All journal entries and imports dated in December without budget error, approval error, or other error have posted to December.  If a journal in workflow was dated in December but errors were not corrected or the workflow was not completed prior to three business days into January, the journal will restart the workflow with a […]

Livingston International, UND’s customs broker, has notified us that a rate change will take effect January 6, 2020. Please see the attached documentation from Livingston International documenting the changes. 2019.12 Livingston International Rate Increase Notification Please contact the company directly if you have questions about the rate changes: clientserviceUS@livingstonintl.com or 855-225-5548. Jennifer Rogers, Special Projects […]

Annual major and minor inventories are due 1/15/2020.   Department inventory contacts were notified of the requirement on 10/18/2019, with a reminder on 12/16/19, and a final reminder on 1/2/20. Click here for detailed information regarding annual major equipment inventory. Click here for detailed information regarding annual minor inventory.

Journal entries (including journal imports) must pass all validations and approval stops before posting to the general ledger.  At month end, if a journal has not passed all validations and approval stops by the third business day in the month following the date of the journal, it will be re-dated to the following month and […]

When correcting an entry, general ledger detail saved from PeopleSoft Finance showing the funding source of the original transaction, must be included as an attachment to the journal entry.  This general ledger detail shows the funding source of the original transaction to ensure that the entry corrects the appropriate chartfields. Q: How can the department […]