{"id":1876,"date":"2025-10-02T15:57:47","date_gmt":"2025-10-02T20:57:47","guid":{"rendered":"https:\/\/blogs.und.edu\/hr\/?p=1876"},"modified":"2025-10-02T15:57:47","modified_gmt":"2025-10-02T20:57:47","slug":"mitigate-your-staff-members-lost-annual-leave","status":"publish","type":"post","link":"https:\/\/blogs.und.edu\/hr\/2025\/10\/mitigate-your-staff-members-lost-annual-leave\/","title":{"rendered":"Mitigate your staff member’s lost annual leave"},"content":{"rendered":"

The deadline to use-or-lose leave is December 31, 2025.<\/h2>\n

Supervisors of benefited employees are responsible for ensuring their employees have taken minimum required 40 hours in a year (prorated if less than 1 FTE) and<\/strong> will not have over 240 hours (prorated) in their annual leave balance. The 40 hour requirement does not apply if it is the first calendar year of their employment. As the end of the year approaches, its important to visit with your staff members to verify they are below the maximum carryover limit and have used their minimum required leave for the year.<\/p>\n

How to mitigate “lost” time<\/span><\/h3>\n

Review Planned Leave<\/h4>\n

Visit with your employee at the beginning of the year to identify when they can take their required 40 hours (pro-rated for part-time employees). This will assist your department in scheduling around vacations and ensure the team is prepared for their absence. Additionally, encourage your employee to forecast their end of the year leave balance to identify how many additional hours they may have to use beyond the 40 required.\u00a0Note: forecasting does not work for hourly employees.<\/em><\/p>\n

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  1. \u00a0Have the employee log into PeopleSoft HCM at https:\/\/adminsys.ndus.edu\/psp\/hehp\/?cmd=login&languageCd=ENG<\/a><\/li>\n
  2. Select Employee Self Service<\/li>\n
  3. Select the Time Tile<\/li>\n
  4. Select Absence Balances<\/li>\n
  5. Select Forecast Balance<\/li>\n
  6. Change the As of Date to 12\/31\/2025<\/li>\n
  7. In the Absence Name field, use the drop down and select Annual Leave<\/li>\n
  8. Click on the Forecast Balance button \u2013 this usually takes a few seconds to compute\n