John D. Odegard School of Aerospace Sciences

News and information from the UND John D. Odegard School of Aerospace Sciences.

Reimbursement Guidelines for Student Competition Teams

Congratulations on your team’s selection for Space Grant funding!  Please take note of the following funding guidance.  When submitting a final request for funding following your competition, please include a cover sheet with a table of all expenses and individuals or institutions to be reimbursed for each cost.  The total should not exceed the amount awarded to your team.



Save and submit all receipts for materials used to construct your robot, rover, etc.  Please note that Space Grant funds cannot be used to cover equipment costs.



Save and submit receipts for lodging, transportation, and any competition registration costs.  Do not save food receipts.  Team members will receive a per diem.


Important Documents for Download:

Blank travel expense worksheets can be found here.

If an individual is being reimbursed, they must fill out and submit a W-9 form here.

A table of allowable travel expenses can be found here.

Specific tips on travel reimbursement can be found here.

NDSGC logos can be downloaded here.


For questions contact Caitlin Nolby (



Leave a Comment

Your email address will not be published. All comments will be reviewed prior to posting.