Sponsored Award Process Changes

In keeping with the Division of Research’s goal to create efficiencies in the administration of sponsored projects that will reduce burden on Principal Investigators (PIs) and departments in the management of sponsored awards, we are changing the process for No-Cost Extensions, and the process for Relinquishment/Grant Transfers. We anticipate these process changes will reduce the number of touchpoints between the Research & Sponsored Program Development (RSPD) and Grants & Contracts Accounting (G&C) pre- and post-award processes and reduce delays in overall process times.

No-Cost Extensions

The Request for Modification form will no longer be used to request No-Cost Extensions (NCEs). Instead, NCEs will be processed by G&C through the Grants Officer (GO) managing the award. The PI will send an email (preferably through their department to confirm the amount of funds remaining on the award) to their GO requesting an initial No-Cost Extension of the sponsored award. The email must include the following information:

• PI’s Name
• Department
• Telephone Number
• UND Award #
• Sponsor Name
• Sponsor Award #
• Award Title
• Current Expiration Date
• Requested End Date (up to 12 months)
• Justification for the extension
• Amount of anticipated funds after commitments
• Inclusion of subaward institutions to which UND will execute an amendment for a NCE, if any

If the GO has questions regarding the request, they will contact the PI and department to sort through any discrepancies that arise. If the information provided is accurate and the request is appropriate, the GO will proceed with the submission. The GO will notify the PI and department when the NCE is sponsored approved and will update the award end date in PeopleSoft.

Relinquishment/Grant Transfer

The Request for Modification form will no longer be used to request the Relinquishment and Grant Transfer of an award for a PI that is leaving UND. Instead, a new Relinquishment/Grant Transfer Form will capture all the information needed by the department, G&C, and VPRED to determine whether the transfer of an award from UND to the transferring PI’s new institution is appropriate. The form must be completed in full and signed by the PI, the PI’s Chair or Dean, and reviewed by the VPR. Relinquishment cannot begin until all approvals are in place.