Reminder: Please submit both a Project Request Form and Event Approval Form for SMHS events

Just a reminder: all SMHS event set-up requests are now the responsibility of UND Facilities. Tom Peterson, facilities & safety coordinator for the SMHS, will no longer be involved in event set-up activities and coordination given that UND has reestablished a fully staffed Moves and Set-up crew (formerly Grounds). This decision allows Tom to focus on specific duties and priorities in maintaining building operations, managing repairs, safety concerns, coordinating projects, and other duties per his job description which are critical to the efficient operation of our facilities.

To ensure a smooth transition please submit all event set-up requests to UND Facilities (und.facilites@UND.edu) with a Project Request Form. This includes any request, whether for one table or 100 tables, classroom conversion (glass walls move), or other event set-up and take-down needs. Submit the form a minimum of two weeks before event. Short notice or same-day requests will be difficult to schedule and will usually not be completed.

All events must also submit a UND Event Approval Request Form approved before Facilities can process any event Project Request Form. All SMHS events no matter how small must have an Event Approval Request Form submitted at least 2 weeks prior to the event date.

Room reservations made through the SMHS Information Resources Room Viewer System, including set-up and take-down time, are the responsibility of the department requesting the space. If the proper set-up and take-down time is not reserved, the event space reservation request may be denied.

Facilities will not process any Project Request Form without a funding number and department number.

Contact Tom Peterson with questions at 701.777.3079 or thomas.d.peterson@UND.edu.