June Policy Updates: Key Developments and Revisions

In our ongoing commitment to keeping policies current and our community informed of changes, these are the updates and policy notifications for June. Take a moment to review the information, and feel free to reach out with any questions or feedback.

New Policies: Endorsed for Development

We have introduced new policies that are currently in the development phase. These policies are essential for maintaining compliance and supporting effective organizational practices. To learn more about the new policies and their potential impact, visit the “New & Recently Revised Policies” list, where you can access the impact statement for each document.

• Preventing & Responding to Hazing
  UND recognizes that membership in organizations can enrich the student experience; however, this benefit must never come at the expense of personal safety or well-being. Hazing is an abuse of power and trust. It undermines group unity, which should be built on mutual respect and integrity. The Stop Campus Hazing Act (SCHA) amended the Jeanne Clery Campus Safety Act (Clery Act) to include additional requirements for institutions of higher education related to the prevention, reporting, and sharing of information related to hazing.

Revised Policies: Updates and Changes

We have revised existing policies, making updates that range from editorial adjustments to more substantial changes. Editorial revisions aim to clarify language, streamline policy flow, and update essential information, such as contact details and hyperlinks.

Some revisions are more substantive and affect what is allowed, prohibited, or required to do. These adjustments ensure policies remain aligned with organizational goals and regulatory standards. Additionally, policies can undergo conforming updates to align them with external regulations and industry standards. This helps ensure our policies comply with evolving legal and regulatory requirements.

• Annual Inventory – three-year review; editorial and conforming revisions
  • Updated Definitions: Major Equipment, Minor Equipment
• Capital Assets – three-year review; editorial and conforming revisions
  • Updated Policy Statement
  • Updated Definitions: Intangible Assets, Major Equipment, Minor Equipment Expenditure
  • Updated Principles
  • Updated Procedures: Capitalizing Assets: Equipment
  • Updated Procedures: Capitalizing Assets: Equipment Improvements
  • Updated/Added Procedures: Capitalizing Assets: Intangible Assets
  • Added Procedures: Capitalizing Assets: Recording Expenditures in PeopleSoft: Intangibles

SBHE Policies & NDUS Procedures: Updates and Changes

State Board of Higher Education (SBHE) policies and North Dakota University System (NDUS) procedures were revised at the end of June. UND’s policy library contains a set of these documents for ease of reference. These documents are updated upon receiving notification from NDUS and are included on the “New & Recently Revised Policies” list.

SBHE Policies

• 470 – State Authorization (new, effective August 1)
• 510 – Rights of Students Called to Active Military Service (revised)
• 803.1 – Purchasing (revised, effective August 1)
• 840 – Contract Review (revised, effective July 1)

NDUS Procedures

• 803.1 – Purchasing (revised, effective July 1)
• 803.2 – Collaborative and Cooperative Procurements (revised, effective August 1)
• 804 – Equipment and Other Leases (revised, effective July 1)

For a full list of new and revised documents, please visit the “New & Recently Revised Policies” list. If you have questions or wish to provide feedback, we encourage you to contact the policy owner directly or submit your feedback electronically.

Stay up-to-date on the latest policy developments as we continue to improve and enhance our institution. Visit the Policy Office website for more information.