Please see new reallocation forms and info sheets for Purchasing Cards

Effective July 1, 2011, all charges on a UND Purchasing Card (P-Card) for grant and contract activities were required to be reallocated using a journal entry or journal import.

The reallocation moves the expense from the default local or appropriated funding source to the appropriate project funding source. Since the release of these new forms, there has been some confusion with how to properly fill out the forms as well as the documentation that needs to accompany the forms. Grants & Contracts has revised the P-Card reallocation forms.

Additionally, a Purchasing Card info sheet has been created with the help of Accounting Services and the Purchasing Office to help departments identify which office can assist with Purchasing Card questions. The Purchasing Card info sheet can also be used as a checklist to assist with completing P-Card reallocation to grant and contract activity.

Purchasing Card reallocation forms and the new info sheet can be found on the Grants & Contracts website under forms. Please take the time to replace all previous versions of the P-Card reallocation forms that you may have on your hard drives with the new ones.

If you have any questions, please feel free to contract Grants & Contracts Administration at 777-4151.