On July 30th, the personal vehicle mileage rate for 2026 was updated by the GSA to $0.76 per mile; the change has been backdated to an effective date of July 1st, 2026. The backdating of the change means that there are three potential solutions for any reimbursement requests already processed or currently processing that include […]
New Purchasing Card Statement and Receipts Submission Process
Categories: Uncategorized
July 23, 2026
As part of our ongoing efforts to improve the purchasing card (P-Card) experience, UND is transitioning from the current email-based statement and receipt submission process to a new process that utilizes DocuSign PowerForms. The new process is designed to make statement submission simpler, faster, and more efficient for cardholders while improving visibility and audit readiness […]
PPS is pleased to introduce two new vendors for the purchase of licensed promotional items, including a new ‘punchout’ catalog in UND Marketplace (Jaggaer). Departments are reminded that items purchased for promotional use must have a UND business purpose and should not exceed de minimis amounts per person when distributed. Please view this informational sheet […]
UND Facilities Management is delayed in entering the final fiscal year 2026 utility vouchers (voucher IDs beginning with “AU”). These vouchers are now expected to be uploaded to PeopleSoft Finance by Monday, July 13 and backdated to fiscal year 2026. In addition, one final Facilities Work Order Billing journal entry (journal ID beginning with “FMWO”) […]
This is a reminder that it is the responsibility of the department to regularly monitor deficits in their funds and projects and resolve the deficits. A report is accessible on the UND Finance Reports webpage to facilitate monitoring. The report will download as an Excel spreadsheet so you can filter, sort, etc. Deficit Fund Balance by Dept – Includes unit, […]
Below is a summary of the remaining fiscal year-end deadlines: July 8: Last day to receipt a product to June 30 and have all invoice approvals completed for purchases made in UND Marketplace. Questions? UND.pps@UND.edu Last day for a June payment request to be approved by the department and routed to Payment Services for payment […]
All journal entries and imports dated in May without budget error, approval error, or other error have posted to May. If a journal in workflow was dated in May but the approval workflow was not completed by 4pm on the fourth business day in June, the journal will re-start the workflow with a June date. […]
The IRS has issued a draft version of an updated Form W9 ‘Request for Taxpayer Identification Number and Certification’ dated as ‘Rev. June 2026’. Individuals searching online may find the draft version, which is clearly marked “TREASURY/IRS AND OMB USE ONLY DRAFT” and “DRAFT — DO NOT FILE”. This form will not be accepted for […]
A field for requesters to identify which fiscal year an invoice should be paid against was activated on the payment request form in UND Marketplace today (Monday). The field [“Invoice to be applied to fiscal year“] is required and the person entering the payment request will need to select which year (FY26 or FY27) the […]
If a department receives a check that is not made payable to the University of North Dakota, it cannot be deposited. All checks must list “University of North Dakota” as the payee and be issued in USD. If the payee is incorrect, contact the sender and ask them to cancel the original check and reissue […]