Finance Updates

Question: What is Nelnet Storefront and how can my department utilize this product? Answer:  Nelnet Storefront is a secure online payment portal that allows students and customers to pay for departmental products or fees using a credit card. Each storefront is assigned a unique link and webpage with information specific to the individual product/fee. Departments […]

At the close of business on Friday, June 20th, all requisitions for purchase orders (POs) will be held in UND Marketplace (Jaggaer) until July 1st to limit the number of purchase orders that need to be rolled to the new fiscal year. Open purchase orders will be “rolled over” (encumbrance moved from FY25 to FY26) if […]

All journal entries and imports dated in May without budget error, approval error, or other error have posted to May. If a journal in workflow was dated in May but the approval workflow was not completed by 4pm on the fourth business day in June, the journal will re-start the workflow with a June date. […]

Question: My department expects to receive funds by an ACH; how should we let Treasury know that we are expecting these funds? Answer: If your department is expecting an incoming ACH payment, the department is responsible for emailing UND.treasury@UND.edu. Please include the following details in the body of the email: Anticipated amount of ACH payment […]

During this past legislative session, SB 2084 amended laws found in North Dakota Century Code (NDCC) related to reimbursement of lodging and travel by state employees in two important ways. These changes will be effective for travel occurring on or after August 1st, 2025.  For IN-STATE LODGING: NDCC 44-08-04 will allow for 100% of the GSA rate […]

Colleagues, As we approach the end of the fiscal year, Procurement & Payment Services (PPS) would like to remind you of the importance of submitting supplier setup documentation in a timely and accurate manner. Currently, PPS is receiving supplier setup requests at around 150% of the average monthly volume. All NDUS institutions’ supplier requests are […]

UND’s fiscal year end is quickly approaching on June 30. The procedures, deadlines, and contact information for the various fiscal year end finance processes are located on the Fiscal Year End webpage, where it is broken down by category for quick reference. Below is a summary of the fiscal year-end deadlines: June 20: Last day […]

We want to remind all departments to safeguard UND banking information; never share UND banking information via unsolicited phone or email. Scammers may impersonate vendors or officials to gain access to sensitive financial data. Additionally, if your department has UND’s banking information, it must not be shared with any vendor unless you have coordinated directly […]

Question: My department processes credit card swipes using a physical credit card machine. How often should I submit these transactions to Treasury for deposit? Answer: If your department has a physical credit card machine, the best practice is to “batch out” (finalize the day’s transactions)  at the end of each business day. Then, submit the […]

A big thank you to all UND departments for completing Asset Management’s minor inventory request for FY25! Your diligence ensures accurate reporting and helps maintain efficient minor equipment tracking. The Controller’s Office sincerely appreciates your time and attention to this essential process. Why Minor Inventory Matters Minor equipment inventory is reported by building for insurance […]