Electronic Add Pays

Electronic additional payments (Add Pays) must be approved by all approvers no later than 11:00 AM on Paysheet Creation day for the current pay period. As a reminder, all add pays require a discussion with your divisional area HR Manager prior to it being submitted within HCM. Your divisional area HR manager must be included in the approval workflow.

Any additional Add Pays approved after the deadline will be processed the next pay period.

Daily reminders are sent by the system to the approver the add pay is waiting for. Additionally, payroll sends frequent reminders. Watch for these to ensure your add pays are processed in time.

Justifications

When submitting electronic Add Pays, attachments must be included that justify the payment and explain why the individual is receiving it.

Attachment examples are:

• Signed contract
• Offer letter
• An email with exact details of what the payment is for, for whom, and for what amount

Attachments should not include other individual names or payment info pertaining to other employees.  Information entered in the comments field of the electronic Add Pay is not enough justification.