Finance Updates

News, updates and information from the University of North Dakota Finance team.

Odometer Readings for Feb & Mar

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Due to COVID-19 remote working status over the last couple of weeks, UND Transportation, in conjunction with State Fleet made the decision to not collect odometer readings & will collect for miles for Feb & March mileage usage together.  These mileage reporting sheets will be emailed to department contact Transportation has on file for Motor […]

Updated Information & Forms for Tracking COVID-19 Personnel Effort & Lost Revenue

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April 2nd Update:    Personnel Effort and Lost Revenue Forms are to be emailed at the end of each month to Linda Olson, UND’s Risk Management Officer, linda.olson@UND.edu.   Please copy Sharon Loiland on these emails.     As a reminder, UND is using the program code 0COVD in PeopleSoft to track additional/unavoidable pandemic related expenses. We […]

Important Information Regarding Departmental Deposits, UND Payments to Vendors & Accounts Receivable

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The following are process reminders, as well as some process changes due to UND’s remote working environment. MONEY GOING OUT  Payment to Vendors Invoices are processed electronically through Perceptive Content or Jaggaer, and paid through PeopleSoft. Department responsibility during remote work location: Departments need to electronically send invoices to Payment & Procurement Services (P&PS) using […]

Tracking of Additional Unavoidable COVID-19 Expenses

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Although, it is too early to know if, or when, any COVID-19 expenses will be reimbursed by state or federal government, the North Dakota University System (NDUS) has advised us to report expenses. NDUS and UND have established a program number in PeopleSoft to assist in tracking additional/unavoidable COVID-19 expenses. To identify additional/unavoidable expenses, ask […]

Held Checks Update

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Due to the Corona Virus and employees working remotely, UND Procurement & Payment Services department will no longer have the ability to hold checks for pickup.  All checks will be mailed the following day after the UND PayCycle which is currently ran on Tuesdays, Thursdays, and Payroll Days.  This is subject to change as we […]

Cancelled Travel – What to Do

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Have your UND travel plans recently been affected during the COVID-19 outbreak?  Here are a few guidelines to help you navigate what to do now: Tickets, hotels, etc. that were paid for by UND (P Card or Travel & Expense Reimbursement) remain a UND item.  While the traveler may have a voucher issued in their […]

Jaggaer: Comments & Emails

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Now that we’ve been live for Jaggaer, those departments that have placed orders have started to see some emails come across to them.  When you’ve seen those emails, perhaps you’ve wondered if they were legitimate or not.  Here’s some examples of what those emails will look like, and how to respond to them: In the […]

February Journal Entries and Imports Have Posted

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All journal entries and imports dated in February without budget error, approval error, or other error have posted to February.  If a journal in workflow was dated in February but errors were not corrected or the workflow was not completed prior to the third business day in March, the journal will restart the workflow with […]

Reminders for Submitting Electronic Departmental Deposits

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Reminders for submitting electronic departmental deposits: For credit card transaction deposits, ensure the settlement and batch reports are attached to the electronic deposit form and that they are complete and legible. For deposits with multiple checks, please include a calculator tape or excel spreadsheet that itemizes and totals the batch of checks. Account codes on […]

Jaggaer: Meet Your Administrators

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Happy March and Happy Jaggaer Go-Live!  The day we’ve been waiting for is finally here – the first 10 departments on campus are able to make purchases through the Jaggaer system.  Procurement & Payment Services is very excited to roll out this project! Here are the Administrators for Jaggaer – Below their name is the department […]