Policy Highlight: Annual Leave

Concise insights into the policies that impact our workplace and empower our employees.

Each month, the Office of Human Resources will highlight a policy, enhancing awareness and ensuring leaders are well-informed. This will provide education and clarification to supervisors on policies relevant to to managing employees at the University. Additionally, this series of articles will enhance awareness and understanding of key institutional policies for our supervisors.

April’s Highlight: Annual Leave – Staff

UND offers annual leave to benefited staff members to ensure fair work/life balance. All requests to use annual leave must be pre-approved ahead of time by the staff member’s supervisor. Leave accrual/carryover and paid holidays are pro-rated for part-time benefited staff based on hours worked per week.

Annual leave has two additional usage requirements:

1. A staff member can only carryover 240 hours each year
2. Staff member must use 40 hours of annual leave each year*

*New hires are excluded from this requirement during the calendar year they are hired.

Policy Statement

Annual leave with pay is earned by benefited staff employees. Upon approval, annual leave may only be used in place of regularly scheduled work hours and shall not cause overtime.

Implementing in the Workplace

Prior to any employee using annual leave, the request must be submitted in advance of the usage to the staff member’s supervisor for approval. Employees and supervisors should review the Using & Reporting Leave site, the UND Staff Handbook, and NDUS SBHE policy.

Ex. Luca has two employees who have missed work in the last pay period.

Questions?

Reach out to Chris Egeland or your divisional area Human Resources Manager.