Guidance on Online Forms

In response to the Department of Justice requiring all online content to comply with WCAG 2.1 Level AA by April 2026, we’ve received questions about what to do with PDF forms. We’re actively working to find alternative solutions, but at present, this is our guidance. 

Use Omni for Forms that Do Not Require Signature 

Most forms that do not require a signature or authentication login can be built in UND’s Modern Campus (Omni) content management system (CMS). Omni forms allow attachments. All submissions are emailed to the appropriate recipients and can be downloaded in an Excel spreadsheet. 

How to make Omni forms? 

You must have web editor access to create forms in Omni. UND provides help documentation for how to create forms in Omni. Contact Aimee Halstenson at aimme.halstenson@UND.edu for more information.  

Use DocuSign for Forms that Require Signature 

UND has an enterprise DocuSign system that includes eSignature, PowerForms, and Web Forms. For accessibility compliance, please use DocuSign PowerForms or Web Forms, as the eSignature experience is not fully accessible.  

DocuSign PowerForms and Web Forms are ideal for forms that recipients can complete and sign on-demand, without the sender initiating the process each time. Examples include student forms, such as grant applications, and employee forms, like HR and payroll requests. 

PowerForms and Web Forms offer different experiences for form creators.  

• Advanced Forms: PowerForms support complex field calculations, making them suitable for advanced forms. PowerForms are especially useful for frequently used, self-service forms that various recipients can access through websites or secure links. 
• Simple Forms: Web Forms are better suited for simpler form needs. 

How to make DocuSign forms? 

You can create a PowerForm or Web Form from a DocuSign template. You’ll need to request form creation access by submitting a ticket to UIT or calling UIT at 701.777.2222. 

Technical assistance in creating PowerForms and Web Forms is offered through UIT by submitting a help ticket. 

Use Gideon Taylor Forms for PeopleSoft Workflows 

For workflows within PeopleSoft, use Gideon Taylor forms (GT eForms), managed by NDUS Core Technology Services (CTS).  

GT eForms streamline internal workflows that require seamless integration within PeopleSoft, facilitating processes with built-in approvals and data storage. These forms are ideal for collecting information that needs to be stored directly in PeopleSoft, as they ensure that data from form submissions connects to the system automatically at the end of the workflow. 

Since GT eForms are fully managed by CTS, they are best suited for forms that do not require frequent updates, as any changes to the forms or workflow must be handled by CTS. Compliance styling can be implemented in GT eForms, though these adjustments are limited to CTS-managed updates. 

How to make GT eForms? 

To request a GT eForm, submit a request to NDUS Core Technology Services (CTS).  

For assistance with GT eForms, submit a request through the CTS support portal.